Working with text documents in Resources

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Adding a text document

To create and display a text document in your Resources area:

1. In your site's menubar, click Resources.
   
   
2. Next to the folder to which you want to add the text document, from the Add menu, choose Create Text Document.
   
   
3. Type the content of your text document, and then click Continue.
   
   
4. Enter a title and an optional description in the text areas provided.
   
   
5. Choose your resource's copyright status, add copyright information, and display a copyright alert:
   
   
   • If you select Use copyright below, a text box will appear in which you can add information about the copyright.
   • For information about copyright and fair use, click more info.
   • If you would like to display the terms to users when they access your resource, select Display copyright alert and require acknowledgment when accessed by others. This option will require users to agree to the copyright terms to view the resource. To see the alert, click what's this? . You cannot edit this alert.
   
   
6. Under "Availability and Access", control who can access the text document and when it's available, as follows:
   
   
   • To display the resource to site members only, select Only members of this site can see this file. (This option is not available if the folder to which you're adding the resource is publicly viewable.)
   • To share the resource with another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading), select This file is publicly viewable. (This option is not available if the folder to which you're adding the resource is publicly viewable.)
   • To display the resource only to selected groups, select Display this file to selected groups only. , and then select the group(s) that should have access. (This option does not appear if you don't have any groups in your site; for more, see Managing groups.)
   • To show or hide your resource, or set a beginning and/or ending date for its visibility, click the appropriate selections. (This option does not appear when you're adding an item to Resources in My Workspace.) Site administrators will always be able to see hidden items, even when they are hidden from other users.
   
   
7. To add detailed descriptors, click Optional properties. You can then add information to the following fields:
   
   
   • Alternate Title
   • Creator
   • Publisher
   • Subject and Keywords
   • Date Created
   • Date Issued
   • Abstract
   • Contributor
   • Audience
   • Audience Education Level
   
   
8. Next to "Email Notification", specify whether you want to have members of the site notified automatically via email when the resource is available. (This option does not appear when you're adding an item to Resources in My Workspace.)
   
   
9. Click Finish.

Editing a text document's details

To edit the name, description, copyright status, availability, access settings, or optional properties for a text document, from the Actions menu next to the document's title, choose Edit Details. Make your changes, and then click Update to save them.

Updating a text document

To update the content of a text document, from the Actions menu next to the document's title, choose Edit Content. Make your change, and then click Continue.